Internal Facility Request Process

Facility Use Request Process  for MVCC Employees

Please understand that the individual completing these forms, or whose name appears on the forms, is responsible for coordinating all event logistics. This includes, but is not limited to, ensuring that you have reserved your facility, completing all necessary forms below, room setups, working with all involved departments, and being the on-site point of contact on day of event. As a courtesy, and in order to secure proper staff coverage and room availability, requests for facilities that hold fewer than 25 people should be submitted 48 hours prior to the requested date. Requests for facilities that hold more than 25 people should be submitted two weeks prior to requested date.

NOTE: This form is only a request and is not a confirmation of your room reservation. You will receive a confirmation from the appropriate campus representative once your room has been reserved.

Complete the Facility Use Request Form below:

Additional forms and items of interest:

  • Media Booking Request Form
    For additional questions about media services, contact the IT Help Desk at x5711.
  • Sound System Request Form
    For additional questions about sound system requests, contact Events and Guest Services at x5866.
  • Livestream Services Request Form
    For additional questions about sound system requests, contact Events and Guest Services at x5866.
  • Request Public Safety presence, if needed
    To ensure availability of event coverage, Public Safety requests require two-week advance notice. Contact Chief Amico at damico@mvcc.edu.

Important Phone Numbers

Rome Campus

Dean of the Rome Campus x7700
Events and Guest Services x7782
Facilities and Operations x7746
Public Safety x7718
Sound System and Technical Assistance (Rome IT-Media) x7715

Utica Campus

Facilities and Operations x5396
IT Help Desk and Technical Assistance x5711
Public Safety x5757
Sound System Requests (Events and Guest Services) x5866